Executive Administrative Assistant

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Job Title: Executive Administrative Assistant

Heitmeyer Consulting is currently seeking an Executive Administrative Assistant to support a senior level executive for one of our financial services clients in downtown Columbus, OH. This position is onsite five days a week. The ideal candidate will have extensive experience managing complex and fast-paced calendars, strong organizational skills, and the ability to prioritize tasks effectively. This individual will have a vested interest in learning the business, as the individual will be expected to make informed decisions on meeting attendees and delegate responsibilities accordingly. In this position, you will play a key role in the success of the executive’s day-to-day operations, ensuring smooth coordination and communication across teams, managing key meetings, and preparing essential business materials. A high level of proficiency in Microsoft Office, particularly PowerPoint and Excel, is essential, as you will be responsible for preparing presentations, reports, and data-driven documents.
Duties and Responsibilities:

• Manage and prioritize the executive’s calendar, ensuring alignment with business goals and priorities. Proactively schedule meetings and appointments, while managing overlapping demands and changing schedules.
• Identify the key stakeholders for specific meetings, committee meetings, and presentations. Ensure the right representatives from the organization are included and well-prepared.
• Develop a strong understanding of the business, including key priorities, objectives, and strategies. Use this knowledge to prioritize meetings and activities that align with the organization’s goals.
• Prepare high-quality presentations in Microsoft PowerPoint, ensuring that information is clear, concise, and visually appealing.
• Utilize Microsoft Excel to organize data, generate reports, and extract key insights. Export Excel files into Adobe PDF format and then incorporate them into PowerPoint presentations as needed.
• Serve as the primary point of contact between the executive and other departments, clients, and external partners. Ensure timely communication and flow of information.

Required Skills:

• Minimum of 5 years of experience supporting senior executives, particularly in high-pressure, fast-paced environments.
• Strong proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).
• Demonstrated expertise in creating polished, professional PowerPoint presentations, including integrating Excel data into presentations.
• Strong organizational skills with the ability to manage multiple tasks simultaneously and adjust priorities as needed.
• High attention to detail and accuracy.
• A strong interest in understanding business operations and the ability to prioritize meetings based on strategic objectives.
• Excellent verbal and written communication skills.

Heitmeyer Consulting is an equal opportunity employer and we encourage all qualified candidates to apply. Qualified applicants will be considered without regard to minority status, gender, disability, veteran status, or any other characteristic protected by law.
 

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