Project Coordinator

Contract      PMO      Chicago, Illinois

Contract

PMO

Chicago, Illinois

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 Role Summary

We need a highly organized individual to manage a strict, regulatory review process. You’ll handle detailed documentation, coordinate reviews, and keep projects on track. This role demands meticulous attention to detail and strong follow-up skills, working with all stakeholders and driving timeline delivery for each deliverable date.

Responsibilities

  1. Manage Regulatory Reviews

    • Run a structured review process (similar to SDLC code review style).

    • Take precise notes during meetings.

    • Distribute line-coded project materials 5 days before reviews.

    • Collect and organize stakeholder feedback for line-coded corrections, attaching them back to the project ticket for the review phase.

    • Ensure timely reviews by following up with stakeholders.

  2. Documentation and Reporting:

    • Maintain a weekly project status document.

    • Create project update presentations (PowerPoint).

    • Coordinate quarterly project reviews.

  3. Project Coordination

    • Manage 50-60 projects annually (400+ deliverables).

    • Schedule and coordinate meetings.

    • Maintain project records.

Requirements:

  • Extreme attention to detail

  • Proficiency in PowerPoint.

  • Ability to meet deadlines and hold others accountable.

  • Strong organizational skills.

  • Experience with detailed note-taking.

  • Experience in document control.

  • Experience in a regulated industry.

  • Familiarity with SDLC or similar review processes.

  • Experience with document management systems. 

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